Privacy Policy
Our promise
We take the laws on privacy seriously and will only use and store personal data for the purposes you would expect us to. We recognize that some of the data we hold may be sensitive or confidential in nature. We will do our utmost to keep such data secure and private.
What data we hold
In order for Fairspear Natural Burial Ground to conduct its business it is necessary for the site owner to obtain and store certain personal data about the deceased (or the person for whom a plot is being reserved) and his or her next of kin. Data such as full name, address, and other contact details are required and will be stored for the duration of the Deed of Grant of Burial Right. Please ensure that you advise us of any updates in your contact details. In the case of burials, we need to receive and keep copies of a Certificate for Burial (Green Form), Certificate of Cremation, or a Coroner’s Order for Burial. Details on these certificates include full name, age of the deceased, and date and place of death. Entries in the Burial Register include plot number, name of deceased and last known address, and date of burial. For each plot, a GPS location of the plot and the number/code of the RFID tag located with the plot are also recorded.
How data is stored, used and processed
Data is stored both on paper and electronically. Back-up copies of electronic data are made periodically and are held off-site. No third party access is provided and it not envisaged that any personal data will be exchanged or made available to any third party, except as otherwise required by law. In particular, we will never pass your details onto other companies or organizations for promotional or marketing purposes. Barring exceptional circumstances, the processing of personal data will be limited to those processes required of the running of a natural burial site and will therefore be minimal and non-intrusive.
Anonymised data
The location of the plots are available via the website at http://www.naturalburialoxfordshire.co.uk/locations-of-existing-plots.html. Only the Deed number associated with a given plot is disclosed.
Cookies
By using our website you consent to the use of cookies. Cookies can be managed in your browser or device settings. Our intention is that cookies, if any, used on our website will be those standard in the industry for gathering web-stats data and the like.
No plans for unsolicited contact from us
We have no plans to use any personal data we have received to contact you or your next of kin for general mail-shots, promotional material, news updates or the like. The only time we plan to contact you is when there is a legitimate need to do so.
Partial or complete deletion of data concerning an individual and/or other concerns
If you wish to enquire further about how we store or use your data and/or wish any changes to be made, please contact us to discuss the matter. We may not be able to delete all data concerning a plot on request of an interested party. This may be as a result of other conflicting legal requirements, our duty of care or other overriding obligations. Following due consideration, we believe that we can’t offer any complete “opt-out” for the holding of personal data concerning a burial or a plot reservation.
Compliance with GDPR legislation
The EU General Data Protection Regulation (GDPR) legislation took effect in the UK from 25 May 2018. We understand that, as a business in the UK storing personal data, we have a legal obligation to comply with the GDPR legislation. We believe that our privacy policy and practices are compliant, as is explained in further detail below.
We have a “legitimate interest” to keep details of next of kin and of those people who have reserved plots, and associated other data, in order for us to carry out the business of a natural burial ground. The storage, maintenance and backing up of that data is necessary for both us and you. We have certain legal and contractual obligations that make it necessary for us to store and process certain personal data. As a result, we believe that obtaining explicit consent to hold and process personal data from you, your next of kin and/or others involved in the reservation of a burial plot or a funeral is unnecessary and inappropriate. We believe that our handling of personal data is highly unlikely ever to be intrusive and that there is therefore no less intrusive way for us to comply with our obligations and duties as a natural burial site.
We take the laws on privacy seriously and will only use and store personal data for the purposes you would expect us to. We recognize that some of the data we hold may be sensitive or confidential in nature. We will do our utmost to keep such data secure and private.
What data we hold
In order for Fairspear Natural Burial Ground to conduct its business it is necessary for the site owner to obtain and store certain personal data about the deceased (or the person for whom a plot is being reserved) and his or her next of kin. Data such as full name, address, and other contact details are required and will be stored for the duration of the Deed of Grant of Burial Right. Please ensure that you advise us of any updates in your contact details. In the case of burials, we need to receive and keep copies of a Certificate for Burial (Green Form), Certificate of Cremation, or a Coroner’s Order for Burial. Details on these certificates include full name, age of the deceased, and date and place of death. Entries in the Burial Register include plot number, name of deceased and last known address, and date of burial. For each plot, a GPS location of the plot and the number/code of the RFID tag located with the plot are also recorded.
How data is stored, used and processed
Data is stored both on paper and electronically. Back-up copies of electronic data are made periodically and are held off-site. No third party access is provided and it not envisaged that any personal data will be exchanged or made available to any third party, except as otherwise required by law. In particular, we will never pass your details onto other companies or organizations for promotional or marketing purposes. Barring exceptional circumstances, the processing of personal data will be limited to those processes required of the running of a natural burial site and will therefore be minimal and non-intrusive.
Anonymised data
The location of the plots are available via the website at http://www.naturalburialoxfordshire.co.uk/locations-of-existing-plots.html. Only the Deed number associated with a given plot is disclosed.
Cookies
By using our website you consent to the use of cookies. Cookies can be managed in your browser or device settings. Our intention is that cookies, if any, used on our website will be those standard in the industry for gathering web-stats data and the like.
No plans for unsolicited contact from us
We have no plans to use any personal data we have received to contact you or your next of kin for general mail-shots, promotional material, news updates or the like. The only time we plan to contact you is when there is a legitimate need to do so.
Partial or complete deletion of data concerning an individual and/or other concerns
If you wish to enquire further about how we store or use your data and/or wish any changes to be made, please contact us to discuss the matter. We may not be able to delete all data concerning a plot on request of an interested party. This may be as a result of other conflicting legal requirements, our duty of care or other overriding obligations. Following due consideration, we believe that we can’t offer any complete “opt-out” for the holding of personal data concerning a burial or a plot reservation.
Compliance with GDPR legislation
The EU General Data Protection Regulation (GDPR) legislation took effect in the UK from 25 May 2018. We understand that, as a business in the UK storing personal data, we have a legal obligation to comply with the GDPR legislation. We believe that our privacy policy and practices are compliant, as is explained in further detail below.
We have a “legitimate interest” to keep details of next of kin and of those people who have reserved plots, and associated other data, in order for us to carry out the business of a natural burial ground. The storage, maintenance and backing up of that data is necessary for both us and you. We have certain legal and contractual obligations that make it necessary for us to store and process certain personal data. As a result, we believe that obtaining explicit consent to hold and process personal data from you, your next of kin and/or others involved in the reservation of a burial plot or a funeral is unnecessary and inappropriate. We believe that our handling of personal data is highly unlikely ever to be intrusive and that there is therefore no less intrusive way for us to comply with our obligations and duties as a natural burial site.
